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Dear Parents / Carers

CHAMPIONS’ LEAGUE CHESS - FINALS’ DAY: SATURDAY 7 JUNE 2008

If you have received an email from us inviting you to read this page, it is the official invitation for your son/daughter (as listed on the finals' page) to enter for the final of the 2008 Champions’ League Chess Competition. For details of the different finals and how team selection works, please see below. Basically, everyone involved in qualifying a team will play some part in one of the Finals' Day events.  Only where players turn down the place will others be offered the chance.  

Please phone/email us and let us know if you are not going to accept the place as we will be holding the place otherwise.  This prevents someone else being offered the place and perhaps having the time to accept it.  The longer you take, the less time we have to find someone else

APPROXIMATE SCHEDULE (if we can get ahead of schedule, we will)
10-30: Report Deadline
11-00: Round 1
12-00: Round 2
13-00: Round 3
14-00: Round 4
15-00: Round 5
16-00: Round 6
17-00: Round 7
18-00: Prize Giving
18-30: Estimated Finish

BOARD FEE INFORMATION
 Entries received by end of May             £15    (take off £1 if trained by CCF)
Entries received in June (if accepted)     £16    (take off £1 if trained by CCF)

GENERAL INFORMATION

All players will be required for all rounds - players seeking to miss some rounds will leave their school at a disadvantage, although in some cases, it may be possible.

Rounds are scheduled for 25 minutes each on the clock.

CCF have the normal insurance to cover for their public liability. However, please note that, although CCF will do their best to supervise players on the day, legal responsibility for the safety of your child is yours and not CCF’s. Your child’s school and your child’s trainer cannot be held liable for the safety of your child.

Players and parents are reminded that the playing hall is strictly out of bounds except for those still playing (and captains whose teams are still playing).

There will be a chess book & equipment stall (they do other things as well!) here during the event.

CONDITIONS OF ENTRY - ANY ENTRY TAKEN IS DONE SO ON THIS BASIS OF AGREEMENT TO THIS INFORMATION

THE FINALS' DAY PAGE WILL BE CONSTANTLY UPDATED AS PLAYERS ACCEPT AND REJECT PLACES.  PLEASE NOTE THAT A PLACE IS NOT CONSIDERED AS ACCEPTED UNTIL PAYMENT IS RECEIVED.

TO ENTER, PLEASE CALL CCF ON 020 8645 0302 AND BOOK IN BY CREDIT/DEBIT CARD. 
We do not charge an extra fee for this.  We accept all cards except American Express.


Alternatively, cheques can be sent (payable to CCF) to our venue address (see below).  

Please DO NOT hand cheques to trainers or school offices as we cannot accept liability.  All entry fees must have been received by CCF in advance of the event and players will be left out if payment has not been fully received.

VENUE: 84-90 Chipstead Valley Road, Coulsdon, Surrey. CR5 3BA

PARKING - We recommend the Lion Green Road Car Park. This is marked by a "P" on the map to the top left of the bottom right box. The back part of the car park is cheaper than the front and also cheaper than the bays outside the venue.  Please note that the new A23 Coulsdon Bye-Pass is now open and this is not shown on the map.  Please take notice of the information listed under the map in this regard.

TRAINS - Any trains to Coulsdon South or Smitham station give you around a 6-7 minute walk to the venue. Both Stations are clearly marked on the map.

BUSES - The 166 and 498 pass the venue. The 60 comes into central Coulsdon. Do not take buses to Old Coulsdon unless you know it comes through Coulsdon town centre as well.

VENUE ADDRESS - this is the same address as at the top of this letter. The venue is almost in the centre of the map and has an arrow pointing at it.

CONTACT - 020 8645 0302 is the number of the CCF office and should be used in the event of a late arrival or a late withdrawal.

 

WHAT ARE THE EVENTS?
Champions’ League Final - The main final is for the teams that finished in the top two positions when the aggregate scores were added together after the Autumn & Spring Term qualification events.
Minor Schools’ Final - For the two teams finishing highest outside the Champions’ League slots, who did not play in last season’s Champions’ league final.
Chessfa Cup - The new competition for the highest two finishing non-first teams from each region that have not already accepted invitations for the above 2 events.
Schools’ Individuals’ Challenge - For those successful in any of the eight Individuals’ competitions held in the qualification phase plus every team in the finals is entitled to a reserve who will play in this event unless needed.

HOW THE EVENTS WILL RUN
Except for the Schools’ Individuals’ Challenge, which will be run on a standard Swiss system, the competitions will be run on an all-play-all format. Teams will play all of the other seven teams within their final and charts will map out the day telling each player who they are playing in each round, at what time, what colour and on what board. Each team scores 3 points when the team wins, 2 points for a team draw and 1 point for a team loss.

League positions will be decided on 1) Most Points, 2) Goal Difference (board points scored minus board points conceded), 3) Most Board Points scored (this can be different if two or more teams are short of players on the same board), 4) Direct result between the teams tied (including board count and bottom board elimination where necessary).

OTHER GENERAL INFORMATION
Medals: Every child playing will be presented with a medal, but only if they stay and receive it at the prize giving. We consider the prize giving as important a part of the event as the playing and expect every player to remain for it. We will not normally pass on medals to friends or hand them out early or via schools.
Food for Sale: Sandwiches, Toasted Sandwiches, Chips, Drinks and Tuck Shop.
Clothes: As far as CCF is concerned, players can wear what they wish.
Advise us: of any medical conditions you feel we should be aware of in respect of your son/daughter.
Win all your Games?: A tough job with 7 rounds, but the cash booty is there for those that do.

HOW TEAM SELECTION IS DONE
Every player involved in either leg in qualifying  a team for the final will be invited to take part.  Under invitation from CCF, the team manager will be responsible for team allocation for the final.  Anyone  not selected by their trainer for one of the teams will represent their school in the final of the Schools’ Individuals’ Challenge.

Every school who won a Schools’ Individuals’ Challenge at one of the qualification rounds in entitled to have the players involved in that playing in the final of this event.

Every team has the right to a reserve in the Schools’ Individuals’ Challenge if there is not one there already from other means of qualification.

Please note that we send the invitations to those eligible under our rules to be selected to attend.  We cannot guarantee selection for the main teams.  However, all four events are full of players battling for trophies for their school and should be seen as just as important as each other.

NB: Anyone expecting to arrive after 10-35am on the day should phone CCF and advise us, as we may otherwise have to assume you are not coming and replace your child in the team to ensure the smooth running of the competition.

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